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TESOL 2020 Proposal Writer's Guide

General Submission Guidelines

Important Dates

  • June 10, 2019, 5 PM (U.S. Eastern Daylight Time) - Proposal submission deadline (Convert to your local time.
  • August 31, 2019 - Initial accept/decline/alternate decisions emailed
  • October-November 2019 - Accepted alternates notified; date and time for all accepted presentations emailed

General Guidelines

The TESOL community includes teachers, researchers, administrators, materials developers and other professionals working in all contexts around the world, as well as in related disciplines. Our convention presentations echo this broad diversity of professional interests. Presentations are grouped into thematic content strands and identified by target audience by context and setting. As you consider presentation ideas, you may find it helpful to refer to past accepted presentations and successful proposals.

Proposal Requirements

  • Proposals must be submitted through the abstract management system by 5 PM U.S. Eastern Time on June 10, 2019. Proposals may not be edited after the submission deadline.
  • To allow for blind review, the proposal title, abstract, and description may not include information which identifies the presenter(s), including names and affiliated institutions.
  • For proposals with multiple presenters, all presenters must agree to participate prior to the submission of a proposal.
  • Proposals which promote commercial interests will be disqualified.
  • A presenter may submit multiple proposals, but each proposal must be submitted individually and represent a separate presentation. A single or substantially similar proposal may not be submitted to multiple strands.

Grounds for Disqualification

A proposal will be disqualified if it: 
  • is submitted after June 10, 2019.
  • is incomplete or does not follow the instructions in this Call for Proposals.
  • includes identifying information for the presenter(s) such as names and institutions in the title, abstract, or description.
  • promotes commercial interests.
  • is submitted to multiple strands, whether the proposals are identical or substantially similar.
  • is plagiarized. 

Communication

All notices regarding your proposal, including submission receipt and acceptance, are sent by email. Please use an email address valid from submission through April 2020 and add conventions@tesol.org to your address book and spam whitelist.
  • Correspondence is directed to the contact email indicated in the proposal. The contact person is responsible for providing information to any other presenters. 
  • A submission confirmation email will be sent to the contact address indicated in the proposal. This email will include your proposal number. Please refer to this number in any correspondence about your proposal.
  • Questions about the proposal and proposal process may be sent to TESOL Conference Services at conventions@tesol.org or by phone at +1.703.836.0774. 

The Proposal Review Process

After the deadline for submission, proposals are assigned to reviewers in the selected strand. Reviewers are current TESOL members with expertise in the content area and audience for the proposal who have undergone training in use of the scoring rubric, on pages 4-6 of the Title, Abstract, and Session Description document.  
  • The review process is blind. Reviewers do not have access to submitters’ names or institutions.
  • Each proposal is read and scored according to the rubric by trained reviewers with expertise in the strand.
  • Strand coordinators, assistant strand coordinators, and the Conferences Professional Council then review highly rated proposals for program balance to determine acceptances. 

Factors Affecting Proposal Selection

The Conferences Professional Council and strand coordinators and assistant coordinators are committed to providing a convention program that reflects the diversity of professionals working with English learners of all ages and at various stages of language development in different contexts around the world. 

We consider a number of factors in proposal selection:
  • the quality of the proposal as reflected in blind rating scores from trained reviewers using the rubric.
  • the range of topics within the ELT profession.
  • the relevance of a topic to convention attendees.
  • the number of presentations on the same or a similar topic.
  • balanced strand coverage.
  • the presenter(s) level of expertise as evidenced in the proposal.
  • the professional and geographic distribution of presenters.
Although we offer over 1,000 concurrent sessions over the four days of the convention, this number typically represents 20-25% of the proposals we receive. Unfortunately, the realities of time and space do not allow for the acceptance of every outstanding proposal.

Any questions, please contact TESOL Conference Services Department.