General Letter to Your Supervisor
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Advocating for Attending TESOL 2020

A good way to convince your supervisor to fund or allow your convention participation is to write them a letter. Below is a suggested letter template that you can use to explain why your attendance at TESOL 2020 would be an important professional development opportunity. Please feel free to edit or adapt this letter to fit your individual needs.

Download the sample letter as a Word document

Sample Letter to Your Supervisor

< Date >

Dear < supervisor’s name >,

During the TESOL 2020 International Convention & English Language Expo, the world’s largest convention for English language teaching professionals, more than 6,000 professionals will gather to learn about innovative tools, techniques and strategies, public policy issues, new research, and best practices in the field. With over 1,000 sessions to learn from and thousands of fellow English language professionals to meet and exchange ideas with, this is an unparalleled professional development opportunity. I would like to attend TESOL 2020, 31 March – 3 April 2020, in Denver, Colorado, USA. 

<If you would like to attend any of the ticketed events, such as the Preconvention Institutes (30-31 March), include information here.>

To support my professional development goals, I am requesting funding for expenses to attend the TESOL 2020 <and any ticketed events if applicable>. I believe this is a sensible investment in my professional development, as it will help me learn more about <list what you plan to learn>. I have listed a detailed cost breakdown below. 

Roundtrip Airfare: <$xxx>
Transportation: <$xxx>
Hotel: <$xxx>
Meals: <$xxx>
Preconvention Institutes: <$xxx>
Conference Fee: <$xxx>
Total Costs: <$xxxx>

The full convention fee is US$650 if I register by 3 February, but if I also join TESOL when I register, I can save US$285 on registration.

<If you have found other ways to save money, you should enter them here>

After reviewing the ​convention website ( I have identified several different strands that apply to my work and would attend the sessions that best fit my learning needs and <place of employment>’s objectives. The presentations are facilitated by top English language educators and researchers in the field who understand the challenges we all face. <include sentence if applicable: Additionally, most sessions qualify for Continuing Education Units.> 

If I am able to attend, I will return with resources and information to share with my colleagues and advance our work. 

Thank you for your consideration. I look forward to discussing the TESOL 2020 convention with you in more detail at your convenience.


< your name here >