Call for Proposals

General Submission Guidelines

Important Dates

Wednesday, 1 June 2022, 5 PM (U.S. Eastern Daylight Time) - Proposal submission deadline (Convert to your local time.)

31 August 2022 - Initial accept/decline/alternate decisions emailed

October-November 2022- Accepted alternates notified; date and time for all accepted presentations emailed

General Guidelines

The TESOL community includes teachers, researchers, administrators, materials developers and other professionals working in all contexts around the world, as well as in related disciplines. Our convention presentations echo this broad diversity of professional interests. Presentations are grouped into thematic content strands and identified by target audience by context and setting. As you consider presentation ideas, you may find it helpful to refer to past accepted presentations and successful proposals.

Proposal Requirements

Proposals must be submitted through the abstract management system by 5 PM U.S. Eastern Time on 1 June 2022. Proposals may not be edited after the submission deadline.

To allow for blind review, the proposal title, abstract, and description may not include information which identifies the presenter(s), including names and affiliated institutions.

For proposals with multiple presenters, all presenters must agree to participate prior to the submission of a proposal.

Proposals which promote commercial interests will be disqualified.

A presenter may submit multiple proposals, but each proposal must be submitted individually and represent a separate presentation. A single or substantially similar proposal may not be submitted to multiple strands.

Grounds for Disqualification

A proposal will be disqualified if it:

• is submitted after 1 June 2022.
• is incomplete or does not follow the instructions in this Call for Proposals.
• includes identifying information for the presenter(s) such as names and institutions in the title, abstract, or description.
• promotes commercial interests.

How to Submit a PCI Proposal

1. Complete the online Preconvention Institutes Call for Proposals, which will be available in early June. Completely answer all required questions. Include a document with a 250–300-word summary of the proposed PCI with the following information in the top left-hand corner:

• • title of the workshop
  • target audience (e.g., elementary school teachers, ESOL educators)
  • skill level (e.g., little or no experience, all levels of expertise)
  • optimal size of the audience

2. Include a detailed schedule of the workshop (four or six hours), showing what the participants will be doing and how they will achieve the proposed workshop objectives.
3. Include evidence of the PCI organizer's experience and expertise with the workshop topic:

• • a one-page list of related presentations that the organizer has given on the topic, including title, location, date, and audience
  • curriculum vitae of no more than three pages for the PCI organizer only

If you have any questions, contact us.

How Are PCIs Chosen?

The Conferences Professional Council reviews proposed PCIs using  the following criteria:

• PCI organizer is a TESOL member when the workshop is presented.
• Abstract and summary show clarity of purpose, succinctness, appropriateness and significance for intended audience, familiarity with current practices, and, if relevant, quality of research on which the workshop is based.
• PCI organizer demonstrates considerable experience and success in conducting teacher-training workshops, especially on the proposed topic.
• Workshop is educationally sound and does not promote commercial interests.
• Workshop topic is especially relevant to meeting continuing education needs of TESOL professionals.
• Proposal includes a detailed schedule of the workshop (4 or 6 hours), showing what the participants will be doing and how they will achieve the proposed workshop objectives.
• Proposal is complete, edited, and free of typographical errors.

What Are the Responsibilities of PCI Organizers?

PCI organizers play an important role in creating a useful and positive convention experience. Here's how:

• PCI organizers are responsible for notifying all other presenters about the status of their workshops.
• PCI organizers must notify TESOL Strategic Events of any changes in their contact information or affiliations of co-presenters.
• PCI organizers must respond to inquiries from TESOL Strategic Events in a timely fashion to expedite the best possible support for their workshops.
• In the event they cannot present, PCI organizers must find suitable replacements to run the workshop exactly as it appears in the marketing materials and contact TESOL Strategic Events immediately. The PDPC is the approving authority for replacements.

PCI Proposal Policies

• The content of the workshop should not change significantly after proposal has been accepted.
• TESOL pays one honorarium per workshop ($450 for a six-hour PCI and $300 for a four-hour PCI).
• TESOL covers costs of audiovisual equipment as long as the requests are noted on the proposals. Only the equipment listed in the online Preconvention Institutes Call for Proposals is covered.
• TESOL reserves the right to sell seats in the workshops to the maximum number indicated on the proposals. TESOL may also cancel workshops that do not attract minimal enrollment.
• All workshops are evaluated by the participants, organizers, and presenters. Organizers and presenters are responsible for distributing, collecting, and returning evaluations for their workshops. TESOL provides evaluations for online workshops.
• On-site volunteers are normally available to assist PCI organizers on site.
• All participants attending PCIs must pay appropriate fees.

Checklist for the PCI Proposal Package

The Complete PCI proposal has two documents.

Document 1 includes

• Workshop summary, including intended audience and level of expertise needed
• Detailed schedule of workshop activities

Document 2 includes

• One-page list of the PCI organizer's related presentations
• PCI organizer's CV (not more than three pages)